So you have opted to rent some heavy equipment for your construction project – that’s fine. But before you do sign an agreement with the very first heavy equipment rental company that you come across, you need to do your due diligence. Check out some of the tips in order, right from the moment you made the decision to rent some of the heavy construction equipment.

1Know more about the agency:

It is always a good idea to vet a rental agency, and find out more about their operations, how long they have been in the business of renting construction equipment and whether their reviews have all been good. It is vital that you find out as much as you can about the rental agency and even do a cost comparison and opt for one that seems to be a good fit.


License and insurance: 

You need to double check and see if the rental agency is indeed licensed to rent heavy equipment and whether the machines I question come with some form of insurance coverage.

Now that you have made the decision to rent heavy construction equipment, it’s time to inspect the machines, especially the ones you have selected already. You may have a preference when it comes to make and brand of a particular item but irrespective of which equipment you choose to lease, you should be prepared to spend some time inspecting the equipment before renting it out. Here are a few handy tips on what to do when inspecting construction equipment.


Wear appropriate clothing:

You are just inspecting the equipment but it is always a good idea to wear appropriate clothing when you are seated close to the gear shaft.


Inspect the exteriors:

The first thing that you need to do before you clamber onto the machine is to give it a close physical examination. Just examine the exteriors for signs of external damage. This should give you an idea as to the wear and tear that the machine has been subjected to and you can take a call on whether to rent this particular model or not


Inspect the rest: 

You need to make sure that the brakes are working properly with the brake lights. Apart from brakes, make sure that both the side view and rear view mirrors are functional along with the hand brake systems. Also check the wheels for signs of heavy usage as this can impact optimal performance. Moreover, since you or rather your employees will be using these equipment, you need to be extremely thorough with your inspection. This is not the same as inspecting an used skid steer, rather your workers will be putting their lives at risk as they operate heavy machinery. That’s why you need to inspect the items in question from checking for leaks, dents, hydraulic leaks and more. Pay close attention to the radiator, since a radiator issue will cause the machine to malfunction and eventually break down, leading to loss of time and money for you. So make sure you give the machine a detailed inspection, one that involves in checking out the undercarriage as well.

Inspect the rest:



Before renting the equipment, double check to make sure that the equipment in question has been vetted and checked thoroughly with mandatory maintenance being carried out periodically. Ask the rental agency to supply you with information on the machine in question and find out if they have been carrying out regular checks and had maintained the machine in prime condition. Companies that prefer not to share past data with interested customers are usually the sort not to carry out mandatory safety and maintenance checks. This should clue you in as to whether it is worth your time and money to rent equipment.


Add on charges: 

The other thing that you need to make sure is to confirm that there are no hidden charges.  Some rental companies have been known to tab hidden charges so that you end up paying much more than you had bargained for and while for small size equipment, it may not translate to much but it works up to a sizeable amount where heavy equipment is concerned. So always double check the rentals charges and if the rental company insists on tabbing cost of insurance and maintenance with the rental charge, make sure that the rental agreement specifies the same. This is for your own protection. So always get the pricing issue worked out so that there’s no needless confusion over the monthly payable.



When the rental company delivers the heavy equipment give it another inspection and make sure that it is the same machine you had selected. Double check and see if the machine is still in prime condition switch it on and see that it works seamlessly as it is supposed do, without a hitch. Once you have confirmed that it is the same one you had inspected earlier on, then sign on the dotted line and take the delivery.


It is a good idea to prepare a checklist, including one on what to inspect, what to look out for inspecting heavy equipment. This checklist should come in handy as it can help pinpoint out what you missed out on, in case anything goes wrong.
These are some of the things that you need to do when planning to rent heavy equipment. And since you would be using the same for your projects, it will be in your best interests to make sure that you have selected the right equipment for the same. Additionally, when heading out to inspect the equipment, you may want to take someone along, someone with more experience in handling machines to help you pick out the right one to rent. With these tips, you should soon be able to rent the right equipment at attractive rates.